This policy sets out how the stations’s approach to the use of CCTV affects volunteers.
Cameras are normally located in all studios, the reception area and publicly accessible rooms within the station. They are installed for the purpose of detecting and preventing crime and to assist in providing a safe environment.
2 Purpose of CCTV
The station will not use CCTV for monitoring the work of volunteers or to ensure that they are complying with the station’s policies and procedures.
CCTV will be installed only if it is a necessary and proportionate way of dealing with a problem. The station will ensure that all cameras are set up in a way that ensures that there is minimal intrusion of volunteer privacy, and that any intrusion is fully justified.
Signs will be displayed prominently to inform employees that CCTV is in use on the main entrance to the station.
3 Limits on use of CCTV
CCTV will not be operated in toilets.
Covert CCTV will only ever be set up for the investigation or detection of crime or serious misconduct. The use of covert CCTV will be justified only in circumstances where the investigator has a reasonable suspicion that the crime or serious misconduct is taking place and where CCTV use is likely to be a proportionate means of securing evidence.
4 Evidence from CCTV Footage
CCTV evidence may be used against a volunteer in disciplinary proceedings only where such evidence tends to show, in the reasonable belief of the station, that he or she has been guilty of serious misconduct. The volunteer will be given a chance to see and respond to the images in these circumstances. There may be occasions where the station is required to release CCTV footage to the trust, police or a similar body.
5 Storage of CCTV Footage
Images from CCTV footage will be securely stored and only authorised committee members will have access to them. Images are kept on a 6 month basis in a secured network environment.
Volunteers whose images are recorded have a right to view images of themselves and to be provided with a copy of the images. Volunteers making such a request should provide the station with the relevant time and date of the incident.
If a camera has the ability to record sound, its ability should not be enabled except where it is being used for a webcast or if the recording of sound is otherwise editorially justified.